Call for Abstracts FAQ

Part A -Submitting Abstracts for the
CAR Annual Scientific Meeting (ASM)

1. How do I submit an abstract?
   Abstracts must be submitted online.


2. What are the various abstract categories?
   Please click here to refer to the Call for Abstracts for complete details.


3. When is the deadline for submission?
   The deadline for submission was Thursday, January 19, 2012.


4. What is this year’s Annual Meeting theme? And, does my abstract submission need to be aligned with the theme?
   This year’s theme is “Innovation in Imaging.” Although, we do encourage that you consider the theme in preparing your abstract, it is not necessary that it be tied to the Meeting theme.


5. What are the abstract guidelines and format?
   • All abstracts must be submitted in English by completing the online submission process.
   • All abstracts must be a maximum of 250 words and text-based (no tables, charts or graphs).
   • The abstract submission must contain the following sections:
   Educational Exhibit
   • Title
   • Author(s)
   • Institution Affiliation
   • Learning Objectives (minimum of three)
   • Conclusion (summarize the major teaching points)
   Scientific Exhibit
   •  Title
   • Author(s)
   • Institution Affiliation
   • Objective
   • Methods
   • Results
   • Conclusion
   Radiologists-in-Training Awards
   • Title
   • Author(s)
   • Institution Affiliation
   • Objective
   • Methods
   • Results
   • Conclusion
   Departmental Clinical Audit Project Contest
   • Audit Title
   • Authors
   • Place of Audit
   • Brief background
   • Aim of the study
   • Methodology
   • Results
   • Action Plan

Please indicate if you would like your abstract to be evaluated for the Scientific Exhibit category should it not be accepted for the Radiologists-in-Training Awards.

If an abstract is accepted elsewhere, it must indicate the date, location and for which event.

Double check that the abstract is free of errors and misspellings. Once submitted, you may return to your abstract to make changes until January 19, 2012.

6. Can a medical student submit an abstract for the Radiologists-in-Training Awards category?
   Yes, medical students who have performed research projects in Radiology can submit an abstract for consideration.


7. Can I submit the same scientific abstract for both a Radiologists-in-Training Awards Presentation and a Scientific Exhibit?
   No, you can only pick one category. If you choose to submit your abstract for the Radiologists-in-Training Awards, you can indicate that you would like to have it reviewed for the Scientific Exhibit should it not be accepted into the Radiologists-in-Training Awards category.


8. Can I submit more than one abstract for the Radiologists-in-Training Awards category?
   Yes, you can submit as many abstracts as you like; however, a maximum of one abstract can be selected for the Radiologists-in-Training Awards presentation.


9. Can I submit more than one abstract for the Scientific and/or Educational Exhibit categories?
   Yes, you can submit as many abstracts as you like. Exhibits are selected based on merit. More than one abstract can be accepted by the same author in the same Exhibit category or in the two different Exhibit categories.


10. If I submit an abstract for the Radiologists-in-Training Awards Presentation at the CAR ASM and it is accepted, can I still submit this same abstract to the RSNA for presentation?
    The CAR has verified with RSNA that presentations accepted for the Radiologists-in-Training Awards session at the CAR ASM may also be submitted to the RSNA.
    IMPORTANT: If you are submitting to the RSNA, when completing their online application, the field asking "has this abstract been presented at any other national conference" you must indicate that the abstract was presented at the "CAR Resident Competition." In addition, it is important that you indicate within the application that you are a Resident.


11. How are abstracts selected for the Scientific Meeting?
    Abstracts must follow the outlined format and guidelines to be considered for review. There will be a maximum of eight Radiologists-in-Training Awards presentations taking place. The reviewers will evaluate the abstracts based on the following criteria:
    • originality and innovation
    • organization and clarity of presentation
    • relevance to the field and/or annual meeting theme
    • potential for improving service or practice


12. How will I know if my abstract is accepted?
    All individuals who submitted abstracts will be notified by email whether or not their abstract was selected.


13. What if I want to make a change to my abstract after the deadline?
    Changes to the abstract are not permitted under any circumstances after the deadline.


14. I have missed the submission deadline. Can I still submit an abstract?
    Late abstracts cannot be accepted. Immediately following the deadline, submitted abstracts are prepared and sent to the judges for review.

PART B - Preparing for the Scientific Meeting

1. My abstract has been accepted. Do I need to be present?
   Yes, one author of each accepted abstract must attend the Scientific Meeting and at their own expense. That entails registering for the Scientific Meeting, and making the necessary travel and lodging arrangements.


2. My abstract was accepted as an exhibit for the meeting. What do I need to prepare?
   If your abstract was accepted as an Educational or Scientific Exhibit, you must prepare a PowerPoint presentation to send to the meeting secretariat by Thursday, April 12, 2012. A maximum of 18 slides are allowed for scientific exhibits and a maximum of 25 slides are allowed for educational exhibits. No hard-copy exhibits are being accepted for this event.


3. My abstract was accepted for the Radiologists-in-Training Awards. What do I need to prepare?
   Authors of selected abstracts will be given eight minutes to make a presentation using PowerPoint format followed by a two-minute question period from the audience, for a total of 10 minutes. The room where your presentation will take place will be equipped with a laptop, LCD projector and screen, pointer and microphone. Presentations will be held on the afternoon of Saturday, April 28th. Once your abstract has been accepted, you will receive an email with the time of your presentation. Please note: in order to present, you must provide a letter outlining the nature and extent of the supervisor’s contribution. The letter should be written and signed by the supervisor and sent via email to jlantaigne@intertaskconferences.com or faxed to: 613 236-2727.


4. In what format should I prepare the exhibit?
   A maximum of 18 slides are allowed for Scientific Exhibits and a maximum of 25 slides are allowed for Educational Exhibits.


5. How do I withdraw or cancel an abstract or exhibit?
   All withdrawals or cancellations must be in writing and emailed to jlantaigne@intertaskconferences.com. Please include the full title of your abstract and abstract reference number. Withdrawn abstracts will be removed from the process as quickly as possible; however, if cancelled after the publication date, it will be printed in the meeting programme.


6. What are the prizes?
   The top 3 exhibits/presentations will receive an award trophy and cash award, funded by the Canadian Radiological Foundation, as follows:
   • Radiologists-in-Training Awards: First Prize - $1,000; Second Prize - $500; Third Prize - $250
   • Educational Exhibit: First Prize - $1,000; Second Prize - $500; Third Prize - $250
   • Scientific Exhibit: First Prize - $1,000; Second Prize - $500; Third Prize - $250
   
   All winning presentations will receive two complimentary tickets to the CAR Annual Dinner and Awards Gala. The Gala will be held at Le Windsor, 1170 Peel Street, from 6:30 pm to 10:00 pm, on Saturday, April 28, and the awards will be presented at that time.


7. When will I be notified if we are a winner of one of the prizes?
   Winners will be notified the afternoon of Saturday, April 28, 2012, as early as possible prior to the commencement of the CAR Annual Dinner and Awards Gala, which starts at 6:30 pm. The top three presentation/exhibit winners will be provided with two tickets each to the CAR Annual Dinner and Awards Gala taking place on Saturday, April 28, 2012, where the awards will be presented.